Open source homestead and market gardening plans from start to finish!

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Action Plan Intro

This is an introduction on how we manage the numerous tasks involved in multiple businesses. If you would like to see the details of our Action Plan, subscribe to our [Business Journal Plan].

The Action Plan keeps us on track and within our budget. It tracks our goals, objectives, milestones, costs, task assignments and resources. It gives our Business Management and Project Management categories a schedule with concise budgets, deadlines and step-by-step instructions of what needs to be done, to fulfill the goals of our vision, plans, local laws, state laws and federal laws.

Each company shares a master action plan, since we are only two people managing everything right now. In an ideal situation, a business system will be developed and we will have one manager per company. Each manager will track their own action plan for that company.

Having a Master Action Plan allows us to see the schedule and know what has to be done on each day, week, month, quarterly and yearly. Trying to keep too many action plans doesn’t make sense because then for as many businesses as you have, you have to manage that many calendars. That’s a good way to double book an appointment!

Regardless of the business industry, these are our major categories, and more details will be added as we progress with adding content to this site.

  • Business Management
  • Project Management
  • Schedule

To get an idea of what our business ventures look like, we arrange them like this:

  • Business Management
    • Estate Freedom
    • Our Little Homestead
    • Our Little Coffee House
    • Etc.

To get an idea of the structure of Project Management, it looks like this:

  • Estate Freedom
    • Marketing
    • Contracting
    • Initial Cleaning
    • Staging
    • Gallery & Advertising
    • Pricing
    • Estate Sale
    • End Cleaning
    • Contract Closing
  • Our Little Homestead
  • Our Little Coffee House
    • These processes will be discussed later.

Core sections of the Action Plan include:

TO DO LIST

Our To Do List not only tracks the tasks we have to do, but also, it’s important to identify the critical, urgent, routine tasks, and tasks to be scheduled. Since every business has a lot of processes to manage, it’s easy to forget something until it becomes a critical issue, then stress creeps in.

Our list is defined by the major categories we have to keep track of. For instance, in estate liquidation, our to do list might look something like this:

  • Marketing
    • Hand out fliers to all the nursing homes in Clinton.
    • Print more fliers.
    • Re-order business cards.
  • Property Assessment
    • Meet with client in Gatlinburg.
    • Potential buyout in Oak Ridge.
    • Meet with Realtor to look at property in Knoxville.
  • Contracting
    • Follow up with contract signing in Clinton.
    • Complete Exhibit A for Clinton.
  • Initial Cleaning
    • Lot clean up at Secret Haven.
    • Order dumpster for Oak Ridge estate.
  • Etc.

For homesteading:

  • Animal husbandry
    • Schedule vet appointments before winter.
    • Clip chicken’s wings.
  • Greenhouse
    • Clean gutters
  • Crops
    • We manage the details of the crops on a monthly schedule.
  • Energy
    • Price out a solar system.
    • Service the air condition.
    • Inspect the natural gas connections.
  • Water
    • Change filters.
  • Food
    • Make this month’s menu.
    • Order apples for apple sauce.
    • Prep tomatoes for canning.
  • Etc.

KEYS

We have defined keys to success elements we feel are important to having a successful business. They include:

YHWH FIRST:

Now listen, you who say, “Today or tomorrow we will go to this or that city, spend a year there, carry on business and make money.” Why, you do not even know what will happen tomorrow. What is your life? You are a mist that appears for a little while and then vanishes. Instead, you ought to say, “If it is the Lord’s will, we will live and do this or that.” As it is, you boast in your arrogant schemes. All such boasting is evil. (4:13–16 NIV)

This is why I hesitate to add item 7 to the property assessment. I have no clue what the will of YHWH is. What is the will, plan, or purpose of YHWH concerning item #7?

I know that today I’m in Tennessee, where I want to be. And I’m working on an estate that I want to work on. Tomorrow is unknown but I like to plan for it, just in case.

PEOPLE:

  • Owners
  • Managers
  • Advisors
  • Staff
  • Customers
  • Suppliers
  • Critics (because you can learn from them and make improvements)
  • Government

PROJECT MANAGEMENT:

  • Concept
  • Planning
  • Implementation
  • Maintenance
  • Exit

BUSINESS SYSTEM:

The goal with a business system is to run the business. Don’t let the business run you. This will be filled out more as we progress in the journal entries.

ORGANIZATION

A lot of time is wasted by not being organized. One business is enough to maintain, but add a diversity in your income and it can quickly get overwhelming. We are working on two industries right now. Market Gardening & Estate Liquidation.

This will be filled out more as we progress in the journal entries.

GOALS

If we don’t have goals then we won’t know if we’re staying on track to achieve our business. Goals and Objectives are important to us.

For instance, the vision for Our Little Homestead is simple. Affordable nutrition. How will we know if we are working towards fulfilling our vision? We define goals and objectives to help us track. If we want to have affordable nutrition, a few of our major goals for achieving that would be:

  • Grow our own food. (Goal)
    • Year round (Objective)
      • Build a greenhouse (Project)
      • Build cold frames (Project)
      • Build compost heater for greenhouse (Project)
    • Nutrient dense crops (Objective)
      • Make a list of nutrient dense crops that grow in Tennessee (Project)
      • Make a crop schedule (Project)
        • Order seeds. (Task)
        • Plant seeds. (Task)
  • Set up market garden. (Goal)
    • Research industry standards. (Project)
    • Create business plan. (Project)
    • Build washing station. (Project)
    • Etc.

SITUATION ANALYSIS

Our situation analysis gives us an overall view of things that we need to work on. It identifies risks, opportunities, weaknesses, and more.

WEAKNESSES & SOLUTIONS

In our action plan, we try to identify our weaknesses and come up with solutions to overcome the weaknesses.

Lack of trust in YHWH and being certain that He directs our path.

A man’s heart plans his way, But יהוה establishes his steps. ~Proverbs 16:9 (TS98)

When does the planning stop and we just walk through the plans to reach our goal? Now that we are back in Tennessee, I struggle to allow my heart to call this home. Our Little Homestead is a brick house on a city lot and nothing more. But still, I have to walk through an estate sale here and hope that YHWH is behind this, directing and will provide what we need to finish the job.

Cash flow

In order to flip the house, or turn it over to a Realtor, or purchase it, we have to be able to pay for the repairs that are needed. The repairs come before the estate sale, so we can’t use the funds from the estate sale to fix up the house.

This estate is currently the only one we’re working on, so cash flow is tight. When both people in a household are doing the same type of work, it gets tough.

Our solution is to make our plans open source and turn the plans into a subscription site. That’s what you’re a part of right now. You are buying information from us, being entertained by our videos, learning, are a part of a community, and in exchange, we are serving you. We are creating open source plans for subscribers and they can either see the site as entertainment, a story to follow, or actually use the plans we create and make them their own.

Staff

When we became subcontractors, we didn’t need a staff. Our customers in Tennessee (during our earlier years in liquidation) and customers in Maryland, provided their own staff and we sub contracted our specialty skills, which is staging.

Now that we are in Tennessee again, we need to get our staff together, but before we can do that, we have other work that is critical. For that, we have what we need and the rest will fall into place.

RESOURCES

There are a lot of resources to track. Skills, tools, ingredients, animal food, medicines, office supplies, equipment, and so much more. One of our major categories under our business plans is “Inventory.” When the coffee house was opened, our inventory had health department requirements, such as labeling, stock rotation, and even suppliers had to be approved. We couldn’t just get supplies from a homestead down the block. The government had to approve where the supplies were coming from.

SCHEDULE

Our schedule tracks everything that has to be done each day, each week, each month, etc. It includes things that are as simple as cleaning up hummingbird feeders for the winter storage, to paying multiple taxes on time to avoid penalties. We will be setting up a very detailed calendar as we progress with populating this site.

Go Behind The Scenes
Want to go behind the scenes and watch our videos, get detailed plans, and join our community?  Visit the [About This Site] for more details.  You can click on the links at the very top of the page to see more sections of the site that are open to the public.

You can also subscribe to our [YouTube channel]  and our [Facebook group].

 

TO DO LIST

  1. Add all the September and October journal entries.

  2. Member page.

  3. Set up Market Garden section.

  4. Finish adding content to the Action Plan.

  5. Add inspiration photos to the action plan > to schedule

  6. Set up bee binders.